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DORR
TOWNSHIP BOARD MEETING AGENDA - TUESDAY, JUNE 8, 2010 7:30 P.M.
Being Held
At Dorr Township Office,
140 Newell Street, Woodstock, IL 60098 1.
Roll Call of Town Board Members. (Note Public present).
Present: Supervisor
Robert Pierce, Trustees Alan Swanson, Joseph Evanoff, Mark Andersen, and Barry
Lamb, Town Clerk Quinn Keefe, Highway Commissioner Tom Thurman, Assessor Kelli
Myers and Attorney Mark Saladin
2.
Public comments.
None.
3.
Approval of Minutes for the May 11, 2010 meeting.
Approval
of Minutes Meeting held April 15, 2010. Motion made to accept: 1st Trustee Evanoff
and 2nd by Trustee Lamb. Motion carried unanimously, with corrections. 4.
Approval of Claims for the period May 12, 2010 to June 8, 2010
Town Fund $45,706.39
General Assistance $4,103.77
DRDF $10,686.92 PHRD $41,447.08
Roll call
vote. Motion made to accept: 1st Trustee Lamb and 2nd by Trustee Evanoff. Supervisor
Robert Pierce, Trustees Alan Swanson, Joseph Evanoff, Mark Andersen, and Barry
Lamb, Motion carried unanimously. 5.
Adopt Prevailing Wage Ordinances for Town Fund and Road District Motion
made to accept: 1st Trustee Evanoff and 2nd by Trustee Lamb. Motion carried unanimously. 6.
McHenry County Extension Contribution discussion and action. No
action Taken at this time.
7.
Presentation from Kevin Ivers of McHenry County Conservation District
8.
Review, discussion and action on general building projects.
Trustee
Evanoff and Trustee Lamb will have more information for the July 13, Meeting.
No Reports received and are currently not available. 9.
Reports:
Senior Services and Youth Services: Trustee Lamb mentioned upcoming
events. Supervisor: Supervisor
Pierce Assessor: Assessor
Myers presented a report to electors and Trustees of the Sales, Comparables, and
the difficulties of different standards. Highway
Commissioner: Commissioner Thurman, New truck in service as soon as employees
trained on use. Discussion of elevation of Davis Road and engineering of the resurfacing
project.
10.
Future Agenda Items
None
added at time of meeting 11.
Motion to adjourn.
Motion made to accept: 1st Trustee Evanoff and 2nd by Trustee
Swanson. Motion carried unanimously.
NEXT
MEETING Tuesday, July 13, 2010, 7:30 p.m.
Submitted by Quinn T. Keefe,
Dorr Township Clerk
DORR
TOWNSHIP BOARD MEETING AGENDA - TUESDAY,
MAY 11, 2010 7:30 P.M.
Being Held At Dorr Township Office,
140 Newell Street,
Woodstock, IL 60098 1.
Roll Call of Town Board Members. (Note Public present). Supervisor Robert Pierce,
Trustees Alan Swanson, Joseph Evanoff, Mark Andersen, and Barry Lamb (NP), Town
Clerk Quinn Keefe, Highway Commissioner Tom Thurman, Assessor Kelli Myers (NP)
and Township Attorney Mark Saladin
2.
Approval of Minutes for the April 15, 2010 meeting.
Changes: Please add MINUTES
OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF DORR TOWNSHIP, 140 NEWELL,
WOODSTOCK, ILLINOIS TUESDAY APRIL 15TH, 2010
PLEASE
CORRECT NUMBERING, MISSING THE #6 Motion
made to accept with changes: 1st: Trustee Evanoff 2nd: Trustee Andersen. Motion
carried unanimously. 3.
Public Comments. Vivian Sodini, website agenda, minutes last posted January 12th
2010 and meetings dates on website incorrect and Kelli needs to make corrects,
/ Dr Haughton adds 2 websites found and not sure if this was Mich. / Jane Collins,
thank you for making change under #8 the board moved to accept bid to environmental
studies and under #10 discussions of drainage ditches with Metra contractors.
/ And #9 conference and trustees to go to 2 locations, Rockford or Oakbrook. /
Shawn Tillman letter discussion question including Legat to review. / equipment
comments of truck completed in Indiana, / #10 2nd paragraph funds sports arena
in south area, Pleasant Valley Road, Trustee Evanoff said when it comes up will
discuss and tom says does not need to do any studies, / township using digital
recorder in future, / pg 1 18838 ck # 16,946 (insurance for risk management, buildings
equipment etc , not medical) / Crystal Lake Menards purchase of freezer at garage
/ would encourage to do interview clerk in public since the clerk will be serving
public, Mark Saladin comments we have to balance the questions by the trustees
to keep in closed session , and Jane Collins says does not need to be behind closed
doors, this is a filling of vacancy not public, Jane Collins asked for a special
town meeting so the electors can elect. Supervisor Pierce read rules from Laws
and Duties Handbook. / Dr Houghton "being vetted in public not reasonable."
"The trustees can report to us after they meet in private". / Carol
Lemanski asked #5 resolution of township depositories Not Money in Amcore, / Gus
Philpot would like to not to make a decision in closed session. No other
4.
Approval of Claims for the period April 16, 2010 to May 11, 2010
Town Fund
$58,154.32 General Assistance $5,502.09
DRDF $26,176.74 PHRD $22,465.52
Motion
to accept. 1ST Trustee Evanoff 2ND Trustee Andersen Roll call: Supervisor Robert
Pierce, Trustees Alan Swanson, Joseph Evanoff, Mark Andersen, Motion Carried. 5.
General Assistance Case Report for April 2010. (Trustees have copy) 6.
Discussion and action to approve donation to CCY for the Music 4 Water program.
Motion to approve new Donation: 1ST Trustee Evanoff 2ND Trustee Andersen. Roll
call Supervisor Robert Pierce, Trustees Alan Swanson, Joseph Evanoff, Mark Andersen,
Approved, motion carried. 7.
Approval of revised Personnel Manual. Motion to accept Personnel Manual 1ST Trustee
Andersen 2ND Trustee Evanoff Roll Call: Supervisor Robert Pierce, Trustees Alan
Swanson, Joseph Evanoff, Mark Andersen, Motion Carried 8.
Discussion and action regarding the compensation for the Deputy Clerk. Supervisor
Pierce asked for Deputy Clerk to be paid $ 105. Per Meeting and Annual Salary
to be increased from $ 7,906 to $ 8,143 as of current year, 2010 Motion made:
1ST Trustee Evanoff 2ND Trustee Andersen, Roll Call: Supervisor Robert Pierce,
Trustees Alan Swanson, Joseph Evanoff, Mark Andersen, and Motion Carried 9.
Review, discussion and action on general building projects including but not limited
to:
A: Hiring of a company to complete environmental study.
Trustee Evanoff
handling process went to bid w/5 companies sent out 5 got back 3 $ 2,700 CGMT
AECOM $ 3,200 and the most expensive best proposal BUREAU VERITES $ 2,900 and
believe it needs to be this detailed your recommendation to go with most competitive
(CGMT) scope of work reasonable for site, studies NOT Borings-Tom Thurman spoke
of the buried fuel tank done correctly -- Supervisor Bob Pierce wants to know
what came from across the street- Trustee Joe Evanoff says company will contact
the city, fire dept and check for leans on property, any and all local if concerns
Attorney Saladin remarks this is a Phase 1 study, and will recommend further determination.
Township attorney need to review any and all contracts. Trustee Mark Andersen
asked if Trustee Evanoff if he feel's comfortable with low guy? Trustee Evanoff
responds, Yes, Ted Anderson, Public Comment added, City has test wells and should
have this info as well. Motion
we accept CGMT in the amount of $ 2,700 and ask Township Attorney Mark Saladin
to review, Roll Call Supervisor Robert Pierce, Trustees Alan Swanson, Joseph Evanoff,
Mark Andersen. Motion Carried 10.
Reports:
Senior Services and Youth Services: Trustee Lamb out of state, April
meeting with grand parenting skills and the Board from CCY thank you for backing
and support of projects request $ 500 health and safety fair Motion
made by, Trustee Evanoff to donate $500 and 2nd by Trustee Andersen, roll called
motion carries. Supervisor:
Leget has finished gathering information and now information not received Last
month-1st health bill down 6% due to no seniors on policy Received
a petition to annexation to the city of crystal lake, Ridgefield road east of
Tartan drive Letter from
McHenry County Conservation District that Boger Bog open to public and also property
in Cary open to public Education
Coarse Friday July 9th Rockford or June 16th Oakbrook (Wednesday), Trustees going
Rockford received from
Phyllis Walters information of the 1st record book in McHenry county Book 1 of
McHenry June 1st presentation records 1837 date book Assessor:
Not Available Highway
Commissioner: gone to Indianapolis and minor changes on new equipment, delivery
next week Preparations
for road, Peter Baker to do small piece in Bull Valley, did not require bid under
$20,000 in line as per county done,
Mowers out and ready next week. 11.
Future Agenda Items: Kevin Ivers from McHenry County Conversation District presentation 12.
Motion to go into Executive Session for the following: motion made to go in to
executive session sec 2 c3 of open meetings act 8:22 pm
1ST Trustee Andersen
2ND Trustee Evanoff, Roll Call: Supervisor Robert Pierce, Trustees Alan Swanson,
Joseph Evanoff, Mark Andersen, Motion Carried
a. To interview persons applying
for the Town Clerk vacancy, review resumes submitted,
and to consider the
selection of a person to fill the vacancy.
13. Appointment of Town Clerk.
Motion to close Trustee Mark Andersen 1st and Trustee Joe Evanoff 2nd Motion Carried
9:20pm Motion to appointment
made by Trustee Evanoff to appoint Quinn Keefe 1st
Joe Evanoff and 2nd Trustee Mark Andersen Role Call Supervisor Robert Pierce yes,
Trustees Alan Swanson, (abstain) Joseph Evanoff, yes Mark Andersen, yes Motion
Carried
14. Motion
to adjourn. 1ST Trustee Swanson 2nd Trustee Evanoff, motion carried
NEXT MEETING: Tuesday, June
8, 2010, 7:30 p.m.
Submitted
by Quinn T. Keefe, Dorr Township Clerk as Corrected 6-8-2010
MINUTES
OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF DORR TOWNSHIP, 140 NEWELL,
WOODSTOCK, ILLINOIS TUESDAY APRIL 15TH, 2010 DORR
TOWNSHIP BOARD MEETING - THURSDAY APRIL 15, 2010 7:30 P.M. 1.
Roll Call of Town Board Members. (Note Public present).
Present: Supervisor
Robert Pierce, Trustees Alan Swanson, Joseph Evanoff, Mark Andersen, and Barry
Lamb, Town Clerk Quinn Keefe, Highway Commissioner Tom Thurman, Assessor Kelli
Myers and Attorney Mark Saladin 2.
Approval of Minutes for the March 9, 2010 meeting and the Special Meeting held
March 25, 2010. Changes
to meeting Minutes for March 9, 2010 as follows:
Pg 1,Correct to 6000 ton
salt dome,
Pg 3, remove 2nd (and seconded by Trustee Lamb)
Pg 3, remove
(Trustee Lamb asked there could be bar code pages for the addition for senior
programs.)
Pg 4, change (are to would like).
Pg 4, remove (The future of
the skate board project for the CCY and high school youth will depend on what
they make.)
Pg 5, remove the word Amen Motion
made to accept with changes: 1st: Trustee Evanoff 2nd: Trustee Swanson. Motion
carried unanimously. Approval
of Minutes Meeting held March 25, 2010. Motion made to accept: 1st Trustee Swanson
and 2nd by Trustee Anderson. Motion carried unanimously.
3.
Public Comments.
Jane Collins asked Board about the audit report pg 1 line
3-10 thru 3-31 regarding the cost of $4,000 for Soil Boring and how this funded.
Sue Brokaw explained using of Town Fund for this need.
Jane
Collins asked, if the public could get copy of boring report? Attorney Saladin
answers cannot send out report due to bidding process. Must be a bidder to get
copy of report. Supervisor Pierce mentioned report has not been reviewed at this
time. Jane Collins asked
Tom Thurman about publishing and printing cost of $ 3,000 his reply was of the
need for newspaper ads and maps that are printed. Carol
Lemanski commented on the Investment Report should only show Harris and Home State
Bank had felt there would be a conflict with American Community Bank and Trust
due to Tom Zanck's firm represents Dorr Township and Mr. Zanck's Wife is a Officer
of this bank. Supervisor Pierce explained this is not a concern.
4.
Approval of Claims for the period March 10, 2010 to March 31, 2010:
Town Fund
$21,992.59 General Assistance $1,435.20
DRDF $11,643.68 PHRD $28,362.02
Motion made to accept: 1st Trustee Evanoff and 2nd by Trustee Lamb. Motion Carried
unanimously. Approval
of Claims for the period April 1, 2010 to April 15, 2010:
Town Fund $21,312.25
General Assistance $1,197.83
DRDF $7,346.04 PHRF $17,632.28 Motion
Made to accept: 1st Trustee Anderson and 2nd by Trustee Swanson, Motion Carried
unanimously. 5. General
Assistance Case Report for March 2109. (Trustees have copy) Resolution
of Township Depositories. The Illinois Funds, Amcore Bank, American Community
Bank & Trust, Harris Bank Woodstock, Home State Bank Corp. Inc.
Signed
by Robert Pierce, Supervisor & Quinn Keefe Deputy Clerk Motion
made to remove Amcore Bank from this resolution, with change. 1st by Trustee Evanoff
and 2nd by Trustee Andersen. Motion Carried unanimously. 6.
Discussion and action to make transfers of appropriations. Motion
made to accept as is: 1st Trustee Lamb and 2nd by Trustee Andersen, Motion Carried
unanimously 7. Review,
discussion and action on general building projects. Need
to look at environmental impact and trustee Lamb would like a Environmental Study Motion
made by Trustee Anderson: I hereby move approval of a verbal resolution waiving
the requirements of Sections 4,5, and 6 of the Local Governmental Professional
Services Selection Act for the project involving the Phase 1 Environmental Report. 1st
by Trustee Lamb and 2nd by Trustee Evanoff, Motion carried unanimously. 8.
Web page discussion from Assessor Myers reported Kevin Lucca of Poplar Grove web
designer Quote $ 5,275 and $ 300 web hosting.
Motion to accept 1st by Trustee
Evanoff and 2nd by Trustee Swanson, Motion carried unanimously
9.
Reports:
Senior Services
and Youth Services: Barry reported meeting on grand parenting went well and will
continue meetings for seniors. Youth Services informational flyer handed out "Music
for water" Trustee
Lamb made a request that Dorr Township should be primary sponsor CCY Program $
650 for marketing projects for youth and asked to add to next months meeting.
Jim McDonald asked if Dorr Township can spend money for these projects? Supervisor
Pierce mentioned there is a Line item for these funds within the Budget. Supervisor
Report: Historical Resolution motion to approve 1st Trustee Andersen and 2nd by
Trustee Evanoff Motion carried unanimously. Supervisor
Pierce reported of a Telecommunication Tower located at 820 s Valley Hill Road
is to be constructed. 125 ft Tower , structure No Action needed by Trustees. A
petition regarding a train Station in Ridgefield, IL was mentioned and Tom Thurman
asked about Drainage issues and these will be Metra Expenses. Supervisor
Pierce read a letter regarding annexing the, area of Lakewood discussing road
issues and maintenance. Comments:
Re: intergovernmental agreements between Tom Thurman and Dr Haughton Bob
said MCCD would like to come to June 8, 2010 meeting. Bob
will ask to attend Education Conference would like to attend 1 of 2 options to
discuss at next meeting. April
5, 2010 Shawn Tillman sent letter presented letter to Supervisor Pierce and forwarded
to Board the sale of property adjacent the Dorr Township Office. Trustees will
discuss in future and ask Legat for future discussion. Trustee Lamb requested
a copy of letter, (letter attached as part of minutes). Assessor
Report: County Assessor sent information regarding short sale effecting properties
and how Foreclosures may effect ratios negatively. A concern is state multiplier
and how it will affect the taxes for the future. Assessor
Meyers and Staff will be starting the review of Commercial projects starting with
Gas Station and Car Washes.
Highway
Commissioner Report: took off spreaders and removed plows, mowers removed from
Harley Davidson property, Tom need to travel to Indianapolis, IN to inspect construction
of equipment purchased before completion. Discussion of Bucket Truck that will
last 20 Years vs. cost between Steve Kaiser and Commissioner Thurman Commissioner
Thurman mentioned a letter from last December where the IEPA needed to take actions
were due to a residents concern. The Township has restrictions of use of property
located at Davis Road since letter received. Commissioner Thurman has complied
with all requests from IEPA regarding this issue. Commissioner Thurman also mentioned
change in practices in usage and will work with other agencies to continue operations
of Road District. Discussion
and approval of the MFT allocation of funds for non-dedicated roads in subdivisions.
Motion made, 1st Trustee
Evanoff and 2nd by Trustee Anderson Motion carried unanimously.
Trustees will
Sign provided document.
10.
Future Agenda Items
Review and action concerning Personnel Manual, Supervisor
Pierce
Trustee Lamb made a request that Dorr Township should be primary sponsor
CCY Program$ 650 for marketing projects for youth.
Motion
to adjourn meeting by Supervisor Pierce, 1st Trustee Swanson and 2nd by Trustee
Evanoff. Motion carried unanimously.
NEXT
MEETING Tuesday, May 12, 2009
Submitted
by Quinn T Keefe, DeputyTownship Clerk
Meeting
Dates |
Agenda | 
